Call for Papers

The 35th Annual Meeting of the Society for Medical Decision Making

Theme: Bench, Bedside and Beyond: Medical Decision Making and Public Policy
October 20 - 23, 2013
Hilton Baltimore, Baltimore, MD

The deadline for submission of abstracts is Friday, May 17, 2013 11 PDT

Online submission of abstracts begins on Monday, February 25, 2013

ABSTRACT SUBMISSION GUIDELINES

General Information
  • Abstracts should report original work that has not been published prior to the Society's meeting. Although abstracts may reflect work previously presented elsewhere, the work should not have been previously presented at the Society's meeting. Because of copyright law, a submitted abstract may not be identical to a previously published abstract.
  • Accepted abstracts will be published as submitted in the Society’s peer-reviewed journal, Medical Decision Making, on the SMDM website and at the Annual Meeting. Changes to submitted abstracts will not be accepted after the submission deadline, 11:00pm PDT, Friday, May 17, 2013 11 PDT . All submissions will be reviewed by the Scientific Review Committee, and notifications will be sent to presenting authors by Friday, July 26, 2013.
  • Accepted abstracts must have at least one presenting author who registers for and attends the Annual Meeting. Author(s) are responsible for expenses associated with the submission and presentation of an abstract.
  • Authors or co-authors can be from industry /pharmaceutical companies.
  • SMDM welcomes an unlimited number of abstract submissions per presenter. However, a maximum of 2 abstracts will be accepted as oral presentations. Any additional accepted abstracts beyond the 2 oral presentations will be slotted as poster presentations. There is no limit to the number of poster presentations per person.

ABSTRACT CATEGORIES

Scientific abstracts for oral or poster presentation are welcome in a wide range of topics relevant to medical decision making. For review purposes, submitted abstracts will be grouped in the following categories:

Category   Relevant Topics Include
Decision Psychology and Shared Decision Making   Risk communication; Risk perception; Patient and provider preferences; Preference elicitation and utility assessment; Decision aids, health behaviors and education; Medical education
Applied Health Economics   Cost analyses; Cost-effectiveness analyses; Health economics; Pharmacoeconomics
Health Services and Policy Research   Administrative database and outcomes research; Applied modeling analyses; Clinical strategies and guidelines; Comparative effectiveness research; Ethical, legal and social issues; Global health research Health policy; Health services research; Health technology assessment
Quantitative Methods and Theoretical Developments   Bayesian methods and analyses; Advances in simulation and decision modeling; Model calibration/validation; Decision theory

ELIGIBILITY REQUIREMENTS FOR STUDENT PRIZE COMPETITION

  • An abstract will be considered for the Lee B. Student Prize Competition if it meets the following criteria:
  • The presenting author must have been enrolled in an educational program leading to a degree or certificate at the time the abstract was submitted. Examples of qualifying educational programs include professional school, residency, fellowship, or programs leading to degrees such as PhD, MS, MBA, MD, RN, PharmD etc.
  • The student must have played a substantive role in the submitted abstract, including the conception and implementation of the research project.
  • The status as a student at the time the abstract was submitted must be verified by a sponsoring faculty member. The sponsoring faculty member will be contacted by the SMDM office and asked to attest to the eligibility of the abstract for the student prize competition.
  • If accepted for presentation, the student must be the first author of the poster or oral presentation and must present it at the meeting. If the student who is the first author is not able to present at the meeting, the presentation may be given by another author, but it will not be eligible for the Lusted Award.

INSTRUCTIONS FOR ABSTRACT SUBMISSION

  • All abstracts must be submitted through SMDM's online abstract system. The presenting author will receive email confirmation that the abstract has been successfully submitted.
  • The following contact information is required for the Presenting Author: First name, Last name, Department, Institution, Street address, City, State, Country, Phone number and a valid email address. First name, Last name, Institution, City, State, Country and a valid email address are required for all co-authors.
  • Each abstract presenter must disclose his or her financial support. This information is required by the University of Alabama, the Continuing Medical Education provider for the Annual SMDM Meeting. This information will not affect the scientific review of the abstract. One of the following presentation preferences must be selected:
    • "Oral" presentation, indicating the abstract should be considered for oral presentation only.
    • "Oral or Poster" presentation, indicating the author prefers oral presentation of the abstract, but poster presentation is an acceptable alternative.
    • "Poster" presentation, indicating the abstract should be considered for poster presentation only.

SUBMISSION FEES

  • There is a submission fee for Oral and Poster abstracts:
    • $45 per abstract for SMDM members
    • $55 per abstract for SMDM non-members
    • $20 per abstract for students/trainees (SMDM member or non-member)
  • A MasterCard/Visa/American Express account number and expiration date must accompany each abstract submission. This fee covers administrative costs associated with the call for abstracts and is not a publication fee. The submitting author is responsible for payment of fees, including those billed to third parties. Your abstract will not be accepted for submission unless the submission fee is received. Please note, the abstract submission fee is nonrefundable.

ABSTRACT FORMAT

  • The title should be brief and should clearly indicate the content of the paper. Abbreviations may not be used in abstracts titles.
  • Enter authors' names and institutional affiliations in separate fields. If an author does not have an institutional affiliation, indicate their city, state/province, and country. Omit titles, degree, institutional appointments, street names, and postal codes.
  • Each abstract, excluding title and author information, may be no longer than 375 words.
  • Organize the body of the abstract as follows:
    • Purpose of the study, preferably one sentence.
    • Methods used to conduct the research in sufficient detail to evaluate their appropriateness and novelty.
    • Results, stated in sufficient detail to support conclusions. It is not satisfactory to state “Results will be discussed” or “Data will be presented.”
    • Conclusions reached.
  • Single space all text with one space between paragraphs.
  • Do not use underlining or capitalization for emphasis.
  • Indent each paragraph with three character spaces before beginning text.
  • Simple tables, graphs and figures may be included. The image will be scaled from its original size so the abstract will fit into its allotted space. The size of the scaled image will be the printed size in the final program book.
  • There is a limit to 1 image file per abstract.
  • The use of black and white for images (e.g., graphs and figures) is strongly encouraged. Images may be uploaded in color, but all images will be printed in black and white in the program book and in Medical Decision Making.

ABSTRACTS SUBMITTED IN 2012

Abstracts submitted   430
Abstracts accepted   320
% accepted   74%
Oral abstracts   93
Poster abstracts   227


PRESENTATION OF ACCEPTED ABSTRACTS

  • All oral abstract and poster presenters must disclose conflicts of interest or perceived conflicts of interests at the time of presentation. Oral abstract presenters will be asked to include a slide at the beginning of the presentation disclosing potential conflicts of interest or stating that there were no conflicts. Poster presenters will be asked to include a similar statement at the bottom of the poster.
  • For compliance with Continuing Medical Education (CME) rules, all materials used in live programs and enduring formats must adhere to the following requirements:
    • Educational materials that are part of a CME activity cannot contain any advertising, trade name, or product-group message. (2004 ACCME SCS 4.3).
    • Use of product brand names is not permitted.
    • Use of trademarks or registered service marks for any organization without their permission (except for clinical citations) will not be permitted. This includes but is not limited to the following examples: American Society of Clinical Oncology®, ASCO®, American Society of Hematology®, ASH®, San Antonio Breast Conference Symposium®, SABCS®, American Society of Microbiology®, ASM®, ICAAC®, DDW®, AASLD®, AGA®, ASGE®, SSAT®. A trademark can only be used to describe an event (e.g., Colorectal Cancer Report from the 40th Annual Meeting of the American Society of Clinical Oncology). These trademarks must be used as narrowly as possible to avoid any confusion that the activity is sponsored by or associated in any way with such organizations or their events.
    • Objectivity and fair balance means that recommendations or emphasis must fairly represent, and be based on, a reasonable and valid interpretation of the information available on the subject (e.g., “On balance the data support the following …”). A balanced view of therapeutic options also means that no single product or service is over-represented in the educational activity when other equal but competing products or services are available for inclusion.
    • For slide presentations and print materials each slide or key teaching point must state the kind of trial that demonstrates the data being discussed. Slides are not required to state, for example, "Level 1 evidence" (although it is acceptable to include it), but slides are required to include a statement, for example, "Systematic review of 35 RCTs..." or "Case-controlled trial..." that supports what is being discussed and presented within each slide. This is a conventional approach in the tradition


SUBMISSION PROCESS OVERVIEW

  1. General Instructions

    • No names or titles should be included in the abstract text. Names will be automatically hidden during the abstract review process and will be automatically inserted and properly formatted upon publication.
    • Presenting authors will be automatically informed of the unique ID numbers and passwords assigned to their abstracts. Abstracts may be viewed and modified at any time between submission and the deadline, using the assigned ID# and password.

    Technical Support

    For help in submitting an abstract online, email Tech Support.

  2. Step 1: Enter Title

    You will need to enter the following information:
    • the Abstract Title
    • your email address (an automatic email with a link to the submission form will be sent to the submitter email upon submitting the first step)
    • Preferred Presentation Format (Oral , Poster, or Either )
    • Select up to four categories
    • Is this abstract being submitted for the Lee B. Lusted Student Prize Competition? (Yes or No)
      • If yes, then enter the Faculty Member's Contact Information
        • The Faculty Member will be automatically upon completion of abstract submission, to confirm student status.
  3. Step 2: Authors

    • Enter contact information for each author, their affiliation, if they are an SMDM member, and if they are a student.
    • Each author will receive an automatic email, with a link to the abstract submission form.
  4. Step 3: Disclosure

    • Required for each lead presenter. Submitter's may fill out the disclosure form for lead presenters.
  5. Step 4: Enter Abstract Text

    • You will be able to copy/paste your abstract into a text boxes, or upload their abstract (if it contains an image).
    • Your abstract should be no longer than 375 words, and have the following matching headings:

        Purpose:

        Method:

        Result:

        Conclusion:

  6. Step 5: Payment

    • $45 per abstract for SMDM members
    • $55 per abstract for SMDM non-members
    • $20 per abstract for students/trainees (SMDM member or non-member)
  7. Step 6: Confirmation

    • Review all information that has been entered
    • Click Conclude Submission to finish your abstract submission.
    • You will be able to make changes up until the posted deadline, by clicking the step you wish to make changes on, and resubmitting that page.
    Please Note:
    • The submitter email address, as entered on Step 1, will be sent an automatic confirmation email.
    • The faculty advisor, if entered on Step 1, will receive an automatic email upon completion of your submission, asking them to confirm student status.

Begin a submission to the following:

The 35th Annual Meeting of the Society for Medical Decision Making
Abstract Submission Deadline 11:59pm PT: 2013-05-17